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The New Stuff

 




Being a Lean expert, I am always obsessively spotting inefficiencies everywhere! While it can be to my own detriment, the good thing is that I'm always trying to think about how I can be more efficient. This lets me manage all the things I need to do, such as running two businesses, being a treasurer for a not for profit, investing in property, writing a book, helping my husband on his 1000 herd dairy farm, renovating etc.

1. Synchronised Outlook

Having my email accounts connected via exchange on all my devices (iPhone, iPad and Mac – yes I am a Apple fan) is essential for me to be flexible and connected no matter where I am. This way I can type emails during what I call non-value add times for example while waiting in a queue, waiting for a flight, sitting in the car.

2. Electronic calendar with categorisation

This is a must – everything I do goes in my Outlook calendar and is synchronised across all my devices. I also colour code each entry such as travel, business meetings, networking, client work, personal appointments, etc. Birthdays also go in to reminders. This way I can easily and quickly see what I have on and where my priorities are.

3. Whiteboard

While I use tasks in Outlook or on my iPhone app to keep track of my to-do items, the best way to keep track is a Visual Management Board that I keep in my office. This is a whiteboard that I've split into key categories eg Property, Business, Book, Association and under each category I add in bullet points the things I need to work on. I also have a column for Today and This Week. I find this a great visual way of tracking everything and ticking things off all on one board and in one place. It also makes you feel and be in control.


4. Electronic Notes

There is nothing worse than having a million post its stuck all over your desk (although I do admit that I have a few) or bits of paper everywhere. Worse still is when you are madly trying to find an important note you made amongst all that paper. I write all my notes and reminders on my devices (e.g iPhone) and it is synchronised via cloud so that I never lose any info again and I can find it very quickly if needed.

5. Go Paperless

I used to get so stressed when I would have hundreds of bills, paper documents and files lying around needing to be filed somewhere. My shelves were full of folders. Not anymore. If I need to keep a document or a bill, as soon as I receive it, I scan and file it electronically. I keep backup hard drives to ensure nothing gets lost. I also have a shredder to destroy information sensitive documents.

6. Clear Desk Policy

At the end of each day, I clear my desk and put everything away into allocated spots. This way I can start the next day with a clean slate and a fresh mind. This does wonders for your mind clarity and productivity.


7. Standardised Work Week

This is a big one! I set myself a standard week schedule which has Mon – Friday on it and for each day I have standard time slots allocated to specific tasks. For example Monday morning from 7-9am is blocked out for writing my book, Tues 8-10am is blocked out for writing articles, Friday from 7-8 am is blocked for my weekly Improvement Tip and 8-10am is blocked out for working on my business marketing strategy. This way you ensure that you work on the important $1000 tasks and not just fill your day with emails, calls and possibly lots of $10 tasks. This is a fundamental way that you prioritise the right things and actually get them done rather than procrastinating.


8. Small Bite Sized Chunks

I try to do a small amount of everything everyday. So rather than have a big mammoth task, I break things down into bite sized chunks and work on a part each day. This way a big daunting task becomes much more manageable. So for example everyday I allocate some time to business, to property, to my Treasurer role, to my book etc. That way it gets done a little bit each day and doesn't feel so overwhelming. And surprisingly you get things done much quicker when they are broken down into small components and worked on one step at a time.

Image credit: orcmid


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8 Ways to be More Productive


 

15 most extraordinary sea-bottom dwellers that look like aliens!



We bet when you see them, your breath will seize up and your heart will sink, because these creatures are so weird that you can't even imag ine! It is hard to believe these marine animals are native to our planet, but they are indeed. All of them live at the very bottom of seas and oceans where there is lack of food and almost no sunlight. So, such animals had to develop a very unusual ways of surviving. This may explain why their exterior has become so bizarre.
The bottom dwellers you are going to see are actually sea slugs – invertebrates that resemble terrestrial slugs, but their appearance and color are much more diverse. Some of them are even snails which lost their shells in the long process of evolution. Now enjoy the photos and remember to share this piece of strange and hypnotizing beauty with your friends!

Janolus Fuscus


Cadlinella Ornatissima


Dirona Albolineata


Hypselodoris Kanga


Acanthodoris Pilosa or Sea Bunny


Cyerce Nigricans


Elysia Chlorotica


Elysia Crispata






Flabellina Iodinea


Janolus Barbarensis


Costasiella kuroshimae or Sea Sheep


Chromodoris Alius


Hypselodoris Apolegma


Glaucus atlanticus or Blue dragon


Phyllodesmium Poindimiei





Tahiti (/təˈhiːti/; French pronunciation: ​[taˌiti]) is the largest island in the Windward group of French Polynesia; this overseas collectivity of the French Republic is sometimes referred to as an overseas country. The island is located in the archipelago of the Society Islands in the central Southern Pacific Ocean, and is divided into two parts: The bigger, northwestern part Tahiti Nui and the smaller, southeastern part Tahiti Iti. The island was formed from volcanic activity and is high and mountainous with surrounding coral reefs. The population is 183,645 inhabitants (2012 census), making it the most populous island of French Polynesia and accounting for 68.5% of its total population.

Tahiti is the economic, cultural and political centre of French Polynesia. The capital of the collectivity, Pape'ete, is located on the northwest coast with the only international airport in the region, Fa'a'ā International Airport, situated 5 km (3.1 mi) from the town centre.




Tahiti Island - French Polynesia


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